Monday, February 27, 2012

Kofax: Less to capture or inadequate capture solutions?

Kofax this month announced a reduction in benefits of 40.6% in the last half of 2011 and is expected in the first quarter of 2012 and continue the decline incompany profits.
Kofax now plans to look "beyond the traditional capture market"  which seems for them to have few prospects for growth. Others, however, don't think the same, according to HarveySpencer Associates Inc., the capture market is expected to reach $ 3 billion. Furthermore, according to AIIM, companies continue printing, copying and faxing a trillion pages annually.

If the market continues to grow and sales are falling, Kofax has to wonder if the solution is meeting market expectations. Some of the weaknesses of the Kofax Capture applications are:

Compatibility limitations
Most Kofax applications have been developed to run on Windows. While it is true that Windows absorbs 84% of the market of operating systems, there is still a 16% market that does not work with proprietary operating systems. In terms of servers, the market changes a bit, according W3Techs in 2011 63.90% of the servers using an OS other than Windows. Kofax Capture 10 (released 08/31/11), the latest version of the capture software leaves out most versions of Windows Server prior to 2008, except for some in 2003. In terms of browsers, Kofax Front Office, in its latest version, 3.5.2 only works with Internet Explorer 7, 8 and 9, while Firefox and Chrome in 2011 took over 70% market share and are left out.
As for integration with other document management, Kofax has fewer compatibility hassles. Officially, Kofax supports integrations with EMC Documentum, IBM DB2,FileNet, OpenText and Oracle 10g and SharePoint (although some of its partners have developed other UNOFFICIAL connectors Kofax which are not supported directly). But in Databases we find difficulties again: Virtually it is only recommended the use of Windows SQL Server and Oracle.
For customization, integration and development, more of the same, we can only do it in C# or Visual Basic.

Expensive licenses
Kofax provides a licensing system according to the workload, equipment (or workstations), that will make use of it, but also, modular licensing or specific functionality via plugins. Modular licensing types are often the most beneficial to the user, since they pay for the new functionality, no matter who or how much uses it. To get an idea, let's see how a Kofax product costs. The Kofax Express product, which doesn't offer classification of documents, distributed capture, or various types of documents (which means too much manual work to do), but it helps scanning and indexing batches of documents, has 5 separate licenses. Suppose we choose the license for the average volume of production (which can work at 90 pages per minute). In dollars, just for the right to use the software you're charged around 5,100 dollars, but a maintenance contract is also required which costs almost $ 1,100 per year per workstation. That is, pay for two workstations around $ 7,300 without counting the costs of integration with the DMS.

Software made ​​by developers for developers
Although the latest versions of Kofax products have improved considerably the user experience when installing the application and making it work, this remains one of the weaknesses of the range of capture solutions. For the software to operate in the desired manner, it is required the installation of various modules and the installation itself often requires technical support or some type of training. Kofax Capture 10, has eased much of the initial configuration process, as did the version 9. Now we can use an automatic install, which, however, will require a number of configurations in an initialization file. Kofax requires installation and configuration on both client workstations and servers, and if you choose a different database than the standard (SQL Server 2008) installation is a bit more complicated. However, we repeat, in this sense Kofax has made strides in the last two versions with respect to ease of use, installation and configuration.

Click here to see a comparison between document capture solutions such as Athento, Kofax, EMC Documentu and other useful solutions.

Contact us now! We can help you improve Document Management in your company.

Yerbabuena Software on LinkedIn Share

Sunday, February 5, 2012

Business Apps Integration With Document Management

There are many applications in companies that generate or require documents. How can all business applications access and store documents in one place?

When the Yerbabuena's development team undertook the development of Athento, one of the main concerns was that the development of the components were to be made according to standards that facilitate integration with other applications, whether other document management systems (for which it was decided to implement the CMIS standard) or any other applications.

To open the possibility of interconnecting Athento with other systems was the first step, but the second concern was to minimize the need for large developments to achieve the connection with other systems.

When you want to connect a business application with a document management system, companies are forced to change both in the DMS and in the business applications, so as to prepare both ends of the channel to communicate.

The problem of development is not only they are both time and money consuming, but they are also subject to current versions of the systems. A new version of the DMS and the integration ready to connect to the bills application is unusable.

By implementing the CMIS standard, Athento solves part of the problem, the document management system (DMS) end.

Athento integrates with the DMS (may it be Alfresco, Nuxeo, OpenText or any other one that implements CMIS) so changes aren't needed to prepare for communication with applications.

But there is still adjusting the applications (the other end of the communication). At this point, again Athento avoids having to make modifications to the software.

To make this possible, Athento Manager is a layer that manages communication with other applications  and DMS through the implementation of services.

Athento Manager implements outbound services that allow Athento integration with the document repository and the gateway services that help applications access to the documents in the server.

We can understand these services as communication channels between the repository and Athento or Athento and the applications.

Thus, for example, if Athento needs to create folders or documents within Alfresco, it uses its output CMIS connector to create them. And if the application of invoices needs to see a bill from a customer, Athento uses its REST input connector to return a representation of that bill.

The connectors for the applications can be developed by the technical department of the company or by our technicians (Yerbabuena) or anyone who knows how to do it, the important thing here is that we forget to do a development within each new DMS, or each time the repository changes version, or one for each application that needs to access documents.

With these arguments we are relieved to say that Athento is a highly interoperable.

Contact us! We can help you improve your company's document management.
Yerbabuena Software on LinkedIn

Saturday, February 4, 2012

Malaga Valley: Company Map

A few days ago was published on the website of Open for Business a technology roadmap
A few days ago in the Open for Business website a technological map  of the "Málaga Valley" companies.
Along with multinationals such as Oracle or China's Huawei, mid-sized companies as AT4Wireless, Novasoft and startups as ARPA Solutions, Aenea or our Yerbabuena Software.
The map is in the style of the Silicon Valley company map, of which there are several editions, calendars etc.
It really is an ecosystem that we should promote, with a strong University and an infrastructure superior to that of Silicon Valley, by far in the railway system, which is a disaster in Silicon Valley.

An exciting environment with great potential and that Yerbabuena is proud to be part of.

LikeUs Yerbabuena Software on LinkedIn Share