Monday, September 10, 2012

Defining CMIS

Expanded CMIS is: Content Management Interoperability Systems.  It is a open source standard, meaning it is available to the public. Though initially it was a product of private initiative driven by big businesses of Enterprise Content Management (ECM) systems like IBM, Microsoft and EMC. As the initiative made progress and others contributed, it was eventually accepted by all as a standard and the responsibility was passed on to the OASIS committee.

So, what does the standard apply to?  
It outlines the rules guiding how Content Management Systems communicate, particularly communication with other repositories. The standard defines communication methods such as Web Services, REST / Atom, which can be used for ECM systems.

Key Points
  • The CMIS standard makes it much easier to transfer content from one repository to another. As it removes compatibility issues that previously existed. For example companies often have more than one repository for storing data and these repositories can be managed using different software. So for this reason it can be difficult to merge the stored data onto one repository.
  • The standard allows Content Management Systems to communicate with other applications: Invoice management applications, CRM applications, collaborative tools, BPM, vertical business applications, etc. These applications produce and feed off content that should be stored in a single repository, not a repository belonging to each different application. If we have a single repository it means that we don´t have to deal with data duplication, outdated information, versioning problems, etc..
  • The standard also allows a comprehensive system of content management that consists of other content management systems to function efficiently. This is common for large companies with offices in different countries in which each has its own repository but there is a need for documents from all repositories to be accessed from a single point.
What was the problem before CMIS? 
Well since each repository had its own Content Management System that had its own software for the two systems to communicate it required more interfacing software. More interfacing software meant further development time and added complexity to the system.That meant time and money.
Athento is the solution. Contact us now! We can help and improve your document management company.

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