Thursday, November 22, 2012

Document Management Software Infographics that will blow your mind!

Here are some facts about paper use in the U.S.:

71 million tons of paper are used in the U.S. every year, the equivalent weight of 9 million elephants!!
In offices around the U.S. 10,000 sheets of paper are used each year by the average office worker. This amounts to 4 million tons!

Other reasons to go paperless: saves time, money, space and provides better security.

$10,000 is the estimated savings in a company of 8 employees. This saving can be up to one million dollars a year when it comes to a company of 370 employees.
Alternatives to paper: PDF files, electronic billing and tablets (iPads, Kindle etc.)
Considering going "green" and paperless? Here are some infographics on the benefits of Document Management.

Infografía de gestión documental, ahorro de papel en las empresas

Big companies have many legal teams, in many cases spanning up to 5 different time zones. These legal teams often have to coordinate their efforts and collaborate on work. Document Management Systems allow these teams to work on-line securely creating, editing and collaborating on documents. Let us look at some infographics about the Legal sector (law ​​firms, courts etc.) which consider the savings and benefits of Document Management Systems.

  • 60% of employees use 1h/day duplicating work. 
  • 30% of the documents presented outdated information.
  • Review processes and alerts team keep alert on changes to contracts and other documents. These teams spend 4,000 hours a year searching electronic information stored poorly (without metadata, description etc.) 
  • Employees spend 5 to 15% of their time reading information, but about 50% looking for it!

infografía de Gestión Documental en el entorno Legal

Google Drive, which also has tools for enterprise content management, is a generic solution and does not provide process specific solutions for companies like Athento does. It is a great file share app, with great sync and web interface, but there is no Business Processes Management, no tailorized processes for your company. In short, no customization what so ever.

Paper documents vs. electronic documents, but applied to the world of e-Health (remember that Athento has a vertical called Athento e-Health). To highlight some of the information: 
  • Nurses using EHR (Electronic Health Records) have seen reductions in documentation time by up to 45%. 1000s of tons of paper are consumed by the healthcare industry each year, causing storage issues and environmental harm. 
  • In 2009, independent physician practices using EHR had almost $ 50,000 greater total revenue per full-time physician than practices using paper-based systems.

Popular posts:
Comparing Document Capture Solutions (Athento, Kofax, Ephesoft etc.)
Document Management Success Case at BBVA, managing 7 million records.
Comparing ECM Systems (including Alfresco, OpenText, Documentum, Filenet, Sharepoint or Nuxeo).

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