Monday, December 3, 2012

Top 5 reasons to digitize by UNESCO

As time passes, companies and organizations accumulate lots of different types of documents that were just becoming a problem when organizing tasks and carrying out the work.

Making processes faster and less expensive is very difficult working with paper documents.

Therefore, it is essential to digitize, scan all those paper mountains.

Today we will share the top 5 reasons why UNESCO recommends scanning:

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  1. Increasing access: In digital format you can share documents as much as you want, a physical (paper) document can only be accessed by one person at a time.
  2. Reducing the manipulation and deterioration of the original document: Important documents that need to be preserved over time are used very often. When they're digital, they can be accessed time and again and they won't get damaged over time because of the daily use.
  3. Backup: Digitization creates a "backup" of damaged or worn out resources.
  4. Financial Opportunity: If we invest in digitization, we are able to produce quantifiable benefits of efficiency improvements in processes.
  5. Improvement of technical infrastructure and personnel: The use of technology brings value to companies and pushes the staff to get trained and educated on software products, something that will also make them increasingly better qualified. Using a document management software system can be a bonus to anyone's resume!
In short, the technological barrier that sometimes separates successful organizations and business growth must be overcome.
We should dive in, finally, to the digital swimming pool, which only brings benefits.

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