Thursday, March 14, 2013

Some facts about Document Management

Below, we would like to present you with a collection of facts and figures about document management.

This data comes from important sources, mostly from the United States, including governments at the state and federal levels, universities and management associations such as AIIM (Association for Information and Image Management).

10 Facts about the Value of Document Management:

The value of document management software is particularly relevant, given how difficult it is to get companies to invest in information technologies (and given the current economic situation that we’re going through):

  1. Businesses spend US$20 (about €15) on the labor related to present a document; they spend $120 (about €85) for a worker to find a document that’s been badly filed, and about $220 (about €180) on the work related to re-making a document that has been lost.
  2. Seven and a half percent of documents are lost; 3% of remaining documents are stored incorrectly (which makes it impossible to consult them quickly).
  3. Workers spend between 5% and 15% of their time on reading information, but up to 50% of their time looking for information.
  4. A document is photocopied an average of 19 times over its lifespan (this fact seems less real or less connected to what we typically see.)
  5. There are some 4 trillion paper documents in the United States alone, and this amount is growing by 22% every year. (Source: PricewaterhouseCoopers)
  6. Corporate users receive an average of 18MB of e-mail every day in 2007; by some estimates, that figure could have risen to 28MB per day in 2011.
  7. Workers send and receive an average of 133 e-mail messages every day. (Source: Radicati Group)
  8. One itty-bitty little fax machine costs $6,200 (€4,300) per year and it takes a person an average of eight minutes to send a fax manually.
  9. The average cost of sending a package via courier runs between $8 and $15 (because a lot of documents are still send via courier.)
  10. The cost of office space has gone up by 19%. (Source: (Office Space Across the World 2008).

Taken from: Pam Doyle’s presentation at the AIIM road show in Chicago 2008

DOWNLOADSWe explain how Athento helped Crisa manage technical documents.

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