Tuesday, April 23, 2013

Improvements to Athento’s Send to a Friend module

This week our peers, Juan Luis Hidalgo Vera and Miguel Muñoz have presented us with some of the improvements that have been made to the Send to a Friend collaboration module.

This module allows users to send documents that are stored in our ECM system via e-mail.

 The improvements that have been made include:

Allows users to send documents connected to the principal document.

Previous versions only allowed users to send the main file, not documents that were connected with it (or attached to it). In the following image, an “File”-type file and its attachments can be seen: 

Now, with this new version, it’s possible to send associated or attached documents by using the button that is located in the upper right-hand corner of the page.
In the next image, in the box that’s outlined in red, we can see how, in the case of the document in the previous image, the additional documents are shown together with several check boxes which allows them to be included in the e-mail (or not).

Allows users to send documents to other external or internal users 

It’s now possible to send documents by e-mail to any e-mail addresses, even if it doesn't belong to a user of the system. Finding a user within the system is easy and avoids the need to know the e-mail address of the user. What’s more, because you can use e-mails from outside users, collaboration is less limited.

Finally, as is the case with previous versions of the plug-in, it’s possible to add a “subject” and an “e-mail body”. This plug-in is available from the demo on our web page.

Discover how the BBVA's Real Estate manages over 7 million documents in less than a year using Athentodownload it

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