As you know, Athento ECM has a plugin that lets you share documents with users from outside the platform. This document-sharing feature is called EasyShare. Users can send one or several documents via a URL to other users who do not have user IDs and passwords for the platform. External users who have the URL can then download documents and the user who sent the link is notified when the download takes place. The URL also has an expiry date, defined by the user sending the link. This function is provided by other services such as Hightail and Dropbox, but with the added advantage that documents are permanently found in the document manager, with their metadata, version control, etc.
We have developed some improvements to this plugin's usability while also adding elements requested by users to make this function much more useful. Now, EasyShare folders have two new buttons that are explained below.
Copying the URL
Users now have a button to copy the download link, without having to right-click on their mouse. This function will be useful when sharing the URL via messaging tools such as Skype, Slack, Whatsapp, etc.
Send via email
If you want to directly send the download link for your documents via email, the Send by Email button will be useful. This was a small improvement that had been requested by many clients and which is now ready for everyone to enjoy. By clicking on the button, you can enter an email address where the link will be sent.
The email user specified in the previous step will receive an email like the sample message below.
We hope you enjoy this new version of the EasyShare plugin.