Friday, November 10, 2017

Semantic Tagging in Box.com with Athento


Below we will learn how it is possible to use the Athento app on Box.com to tag documents automatically. Follow our semantic tagging tutorial for Box.

Box.com is one of the largest companies in the exchange, storage and collaboration with files and documents in the cloud. According to the Gartner Magic Quadrant, Box continues to be a leader in the Collaboration market in 2017, backed by its more than 74,000 corporate clients.

One of the most frequent challenges encountered by users working in FileSharing applications is the control over the organization of documents.

Today we are going to show you how it's possible - automatically - to achieve an organization and virtual categorization through tags generated by the Athento app in Box.

Semantic tagging


Semantic technologies, in very simple language, seek to find meaning within a given set of data. If we transfer the application of semantic technologies to the world of documents and, specifically, to semantic tagging, the goal is for these technologies to be able to "understand" what the text of the document is about and return a series of concepts or entities that describe that text. That is, technology that will tell us what the document is about without us having to read it.

So far the semantic application. Then, we have the power of a very simple but useful functionality: labels. Labels help us access all the documents that share a given label. If the labeling has been semantic, it allows us to access all the documents whose content refers to the same concepts or entities.

That is, we create a virtual classification, detached from a physical folder structure, which allows us to access documents whose meaning is related or shared by entities (names of people, companies, cities, themes, etc.)

Let's now explain step by step how to do semantic tagging on Box.com with Athento.

Tutorial: Athento's Semantic tagging in Box

You can follow  this tutorial step by step to do semantic tagging in box.com thanks to the Athento application. All you need is to have a Box account, free or paid. Once you have your account, you only need to continue with the following steps to tag documents automatically with Athento in Box.

1. Install the application: To do this, within the Box applications, look for "Athento". This option is found in your user menu, in the upper right corner of the screen. In applications, you can put "Athento" in the search engine. When you find it, you have to add it from the left panel and then choose the option to accept.



2. Upload documents: If you are already a Box user and you have your documents there, you do not need to upload any new documents. If you have made a Box account to test Athento's semantic tagging, you must go to the document panel and upload a new document. You can do it by dragging it from the desktop to the web or from the "Load" option in the corner panel. Important, the automatic labeling in its free version is only available for PDF files.


3. Analyze the document with the Athento app: We locate the file and select the option of 3 ellipses "more options", which appears to the right of the file name. In the options that appear we go to "Integrations" and then select "Athento Semantic Tagging". Finally, we accept and wait for the result.


4. Review the results: Wait for Athento to extract the text from the document (OCR) and then apply its semantic technology. When the result is ready, you will see a green message at the top of the screen. You will see the new labels under the name of the document.



Semantic tagging on Box.com is quite easy, as you have seen in this tutorial. For clients with more complex needs, the Athento team can activate specific ontologies (related to your business), as well as massively analyze the documents.

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